How To Customize Microsoft Word Quick Access Toolbar

Do you want to customize Microsoft Word Quick Access Toolbar? If you like to add commonly used commands to the Quick Access toolbar in Office saves your time and lets you be more creative. However, you are not just restricted to the basic actions on the Quick Access Toolbar (QAT) such as Undo, Save, or Quick Print. Come let’s take a look at how to customize it using virtually any commands that are available in Office programs.

In Microsoft Office, the Quick Access Toolbar is a handy place to save your favorite commands and features. Besides Ribbon, the QAT remains the same no matter what you’re doing or where you are in any Office app so you can populate it with commonly-used commands that you want to access at any time. Customizing the QAT isn’t hard, but there are some methods that you’ll want to keep in mind whenever you tweak it. You can also add and erase commands or icons from the QAT. You can reset it if you don’t want your modification, or export your customizations if you want to apply them to Office on another PC.

However, the steps mentioned below elaborate the instructions in Microsoft Word, then customize the Quick Access Toolbar work in Microsoft Excel, Outlook, PowerPoint, and Access.

Customize Microsoft Word – Add Command To Quick Access Toolbar

Add Command To Quick Access Toolbar.png

Now we are going to add Save As command to the Quick Access Toolbar.

Step 1:

All you need to do is to tap the File tab.

Step 2:

Then tap Save As. After adding the command to the Quick Access Toolbar provides us one-tap access to it.

Step 3:

Tap the down arrow button located on the top right side of the Quick Access Toolbar and then choose More Commands.

Step 4:

You can also right-tap on the ribbon and then choose the Customize Quick Access Toolbar.

Step 5:

The Options dialog box also opens to Customize the Quick Access Toolbar screen.

Step 6:

All the Popular Commands are mentioned by default on the left. If you like to add a command that is not in the Popular Commands list. Then choose another option from the Choose commands from drop-down lists. Such as Commands Not in the Ribbon or All Commands.

The right side list displays all the commands that are recently on the Quick Access Toolbar.

Step 7:

If you want to add a command to the toolbar. Then move down the list of commands located on the left and choose the one you like to add. Then, either double-tap on the command or tap Add to add it to the list located on the right.

Instantly Add Command From The Ribbon To QAT:

Well, we have talked about customizing the ribbon, adding or creating a new, custom tab where you can easily add commands you like to use from different tabs in one place.

You can also use the Quick Access Toolbar in the same way. However, adding commands from various tabs for quick, one-tap access. For instance, if you want to add the Breaks command (section breaks, page breaks, etc.) then add it from the Page Layout tab to the Quick Access Toolbar.

Step 1:

Right-tap on the command button on the ribbon and then choose Add to Quick Access Toolbar. For commands that have drop-down menus, you must have to right-tap twice to get the popup menu. The initial right-tap generally opens the menu.

Customize Microsoft Word – Reorder & Erase Commands On Quick Access Toolbar

Erase Commands On Quick Access Toolbar

You can also modify the order of the commands on the Quick Access Toolbar.

Step 1:

If you want to move a command, then choose it in the list located on the right. Then, tap the up or down arrow key to the right side of the list to move it up or down the list.

Step 2:

If you like to erase a command from the Quick Access Toolbar, then choose the command and tap Remove.

Step 3:

Tap OK after you’ve added the commands you like and organize them in the order you like.

However, the command that you added is now available on the Quick Access Toolbar.

Erase Command From Quick Access Toolbar

If you like to erase command from the Quick Access Toolbar. Then right-tap on the command button and choose Remove from Quick Access Toolbar.

Again, for commands that provide drop-down menus, you probably have to right-tap twice to get the popup menu.

How To Reset QAT:

After you have customized the Quick Access Toolbar and like to return to the default setup, you can then do that without manually erasing each command.

Step 1:

If you want to open the Customize the Quick Access Toolbar screen from the Options dialog box, tap the down arrow located on the right side of the Quick Access Toolbar.

Step 2:

Tap the Reset button from the lower-right corner of the dialog box and choose Reset only Quick Access Toolbar.

Step 3:

Tap Yes from the confirmation dialog box to reverse to the default Quick Access Toolbar setup.

Add Macros To QAT:

You can also add macros to the QAT (Quick Access Toolbar) for one-tap access to tasks you perform frequently.

Conclusion:

Have you ever try to use the Quick Access Toolbar? Which commands did you like to add to it? Do you prefer the Quick Access Toolbar below or above the ribbon? Leave your suggestions in the comments below!

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