Ways To Copy Text From PDF File _Guidelines

Copy Text From PDF File

Today you guys are going t learn about Copy Text From PDF files. In case, if you want to copy text from a PDF file. Then you have to add to a Word document, paste a formula onto an Excel spreadsheet. After that, you have to insert PowerPoint slides for a presentation. This will be as easy as using the Copy and Paste function.

Although, they may not necessarily work for all PDF files that are owing to the security and also the other permissions. So, there are some of the other ways you can fulfill the same task.

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Ways to Copy Text From a PDF:

So, Before you can copy text from PDF to another application. Then you will also need to confirm that. Now it does not have a security setting that will disallow copying. So, otherwise, you won’t be able to copy anything. So, This may also indicate this by a gray out or Dim the copy feature in Reader.

In case, if the PDF that you receive is also protected by a password. You have to use the designated password combination to open it. So, you can also check the security settings and then confirm that content copying is allowed.

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Steps:

  • You have to do this, then right-click on the document. Then select the Document Properties.
  • Tap on the Security tab and then you have to look at the Document Restrictions Summary to see. In case, if content copying is allowed or not.
  • Remember that A PDF with content restrictions usually has the word “Secured”. That one is next to the file name at the top.
  • You have to open the PDF in any of the readers. So, you can also copy the text if you want this just by using any of the methods below.

Now, there are several ways of copying text from a PDF file that we will cover in this guide.

To Copy & Paste Function- Copy Text From PDF

So, This is the de-facto method of copying text from most of the documents or files. This is not just PDFs. Now, you can also use the CTRL+C keyboard shortcut. You have to copy the text if you want. So, you can also use CTRL+V to paste it onto the other document.

Copy Text From PDF File

In case, if you are using a Mac. Then press the Command-C to copy the text and Command-V to paste the contents of the Clipboard. It is available in the current document or app. On the other hand, you can also use your mouse or touchpads. Then right-click the button and then click Select tool

You have to select the text if you want to copy it on the PDF document. Just by dragging your mouse to highlight the portion that you would like to copy. Now, right-click on the selected text, and then select a Copy.

Copy Text From PDF File

After that, you can also go to the menu tab. Then click on the Edit>Copy. When it is copied, then go to the document onto which you would also like to paste the copied text. Then right-click on the space you would like to place it, and then select Paste, or click Edit>Paste.

How To Use Snapshot Or Screenshot Tool:

Using the Snapshot tool in your PDF reader will help you to select the text. If you want it as a screenshot or graphic. You can paste it onto another document without affecting the formatting. In case, if you choose this method, then you will get exactly the portion of text you want. Then it won’t be editable.

You have to do this, then open the PDF document. Now click on the Edit > Take a snapshot. On the other hand, you have to select the PDF window’s title bar. Then press Alt+PrtScn on your keyboard. You have to capture the screen, and then crop based on the portion that you want.

In case, if you are using a Mac, then press the Command+Shift+4. You have to use the cursor on the screen. Then you have to drag and select the text you’d like to capture.

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An Online PDF Reader:

Now, you can also copy text from a PDF document in your browser or online reader. You have to do this, then open the PDF in your browser. Just by right-clicking on the file and then by selecting the Open With > (choose browser). You can also drag it to an open window on your browser.

Copy Text From PDF File

Then select the text if you want. You have to press CTRL+C to copy the text and then paste it on another document using CTRL+V. After that, you can also right-click your mouse or touchpad and then select Copy. You have to right-click again on the other document and then select Paste.

The PDF Extraction Software – Copy Text From PDF:

Using the third-party PDF extraction tool can also help you to extract text for use in a different application such as Word, PowerPoint presentation, or desktop publishing software.

Now, You can also use a tool like ExtractPDF. Then upload your PDF and click Start. Also, the tool will extract images. Then text or even fonts if you want. By which you can also copy what you want from the extracted content. You can also paste it onto another application.

So, there are many third-party extraction tools for PDF files that will also convert them to HTML. You can also preserve this layout of the page. Now, They will also extract and convert the content in the PDF document. So, the vector graphics formats you can use in other applications.

A PDF Converter -Copy Text From PDF

Now, the PDF converter will also allow you to convert a PDF document into an editable document. This is which you can also copy your text and then use it in another application.

It is one of the popular PDF converters is Smallpdf. This is just because of its online tool. Now, it does not require any installation, and it is also very easy to use. You have to use it. Then an open SmallPDF on your browser, you have to select the output format that is PDF to Word. Tap on the Choose files and you have to upload the PDF you want to convert.

converter

Then click on the Download option. You have to save the converted file on your device. In the next step, you have to open the converted Word document. Then copy the text you want.

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An OCR Tool:

OCR

OCR stands for Optical Character Recognition (OCR) tool. This will also let you convert your PDF file to an editable Word document. Then copy text from PDF files and also scan an image to the editable text formats.

So, this is particularly helpful if you received a scanned document in PDF format. This will also turn such files into editable PDFs instantly. Now, with custom fonts and also the editable text that will look just like those in the original document.

The Adobe Acrobat will also work as a text converter with OCR. This will also extract text automatically from scanned images or paper documents. Then convert them into PDFs. It is one of the best parts is your PDF that will match the original printout. So, thanks to the automatic custom font generation, and then you can also use it with other Office applications. This is by cutting and pasting or exporting to MS-Office. Now, this will also allow you to preserve the document’s exact look and feel, and restrict content editing.

Note:

You have to use these steps, you need Adobe Acrobat, not Adobe Reader. Also, the latter is only for viewing PDFs and doesn’t have the OCR tool. You have To use the native OCR tool in Adobe Acrobat then open the PDF that contains the scanned text or image in Acrobat for PC or Mac, and then click on the Edit PDF.

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Acrobat:

This will automatically apply OCR to the PDF and convert it into a fully editable copy. You can also select the text if you want to copy it. Then click on the Edit option and Copy, then paste it onto another application. Now, You can also click on the File then tap on the  Save As. You have to save the editable document for use later on.

On the other hand, you have to open the scanned document or image you want to use the OCR reader with. Then click on the Tools option that is available at the top right side of the toolbar and then select Recognize Text > In This File.

Now, You’ll see a popup showing your current General Settings such as OCR language. Also, PDF output style and a resolution. You have to click on OK to get the text recognized.

In case, if you want to change the settings, then click on Edit. You have to click on OK once you are done. When the text is recognized from the scanned page. Then you can also select and then copy the text. If you want with the detected formatting. However, this is not as accurate as text recognition.

Also, if all you have is an Adobe Reader. Then you don’t want to get a copy of Acrobat. So, there are free OCR tools like OneNote’s OCR for PC. This is also free to use, or Tesseract OCR library for Mac.

Note:

In case, if you have an Adobe Acrobat. Then you can get an OCR multiple documents at once. You Just have to open any document in Acrobat, then click on the Recognize Text in the Tools sidebar. Then select this In Multiple Files. You have to Drag the PDF files you want to OCR  and then Acrobat will recognize the text for you.

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Conclusion:

So, this is all about it! You can copy text from pdf to add to a Word document, paste a formula onto an Excel spreadsheet. After that, you have to insert PowerPoint slides for a presentation. This will be as easy as using the Copy and Paste function. Although, they may not necessarily work for all PDF files that are owing to the security and also the other permissions.

Did you have any other tricks you will use to copy text from a PDF file? Kindly tell us about it in a comment below.

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